Finance and Admin Assistant

[Erbil,Iraq ]

FSD

FSD is a not for-profit, independent and neutral organisation, based in Erbil. FSD aims to eliminates mines, unexploded ordnance, explosive remnants of war so that the Iraqi people can live in a safe environment.

1. Information about the job position

Name of position: Finance and Admin Assistant

Expected length of employment: 12 months with a possibility of extension (Donor Funding permitted)

Type of position: Full-time

Place of employment: Erbil, Iraq

SCOPE

The Admin/Finance Assistant should report at all times to the Senior Admin/Finance Officer regarding all activities and will carry out such duties as directed and operate specified financial and accounting systems.

Duties and Responsibilities

• Prepare Monthly payroll for staff and distribute;
• Prepare Monthly allowances as per recorded timesheets;
• Instruct personnel on the preparation of the vouchers and recording to the finance ledger;
• Scan financial vouchers on monthly basis;
• Prepare Monthly vouchers;
• Consolidate monthly expenditures for Mosul and Erbil base;
• Prepare International staff DSA and distribute;
• Prepare Monthly Asset register and Monthly Asset report;
• Prepare Monthly premises situation and pay on due date;
• Prepare monthly insurance report for FSD Staffs
• Manage the filing, storage and security of all documents;
• Ensure confidentiality of employee files;

• Work within the framework of FSD core values and act as an ambassador for FSD, through professional and exemplary conduct.
• Adhere to all FSD policies and Administration procedures.
• Any other duties as required by the Program Manager/ Admin/ Finance Officer.

 

Additional responsibilities include:

• Provide efficient and effective office management;

• Contribute to culture of excellence, continuous improvement and performance optimization across all projects;
• Be a role model for diversity and inclusion, as well as a positive role model for contributing to the team spirit.

Personal Attributes

The Admin/Finance Assistant must maintain strict confidentiality in performing its duties. The Admin/finance assistant must also demonstrate the following personal attributes:

• be honest and trustworthy
• be respectful
• possess cultural awareness and sensitivity
• be flexible
• demonstrate sound work ethics

How to apply:

Qualified candidates may send their applications to the following E-mail address:

• [email protected]
• The application must include a cover letter and CV.
• The applications should be submitted the latest by 13 Aug 2021.
• The subject of E-mail should read “FSD Finance and Admin Assistant Application”
• NOTICE: Only candidates selected to the next round will receive a response from FSD. FSD reserves the right to start the selection process before the mentioned deadline due to the urgency of the position.