Vacancy Notice n° o29/2021
Local recruitment procedure
Project Assistants
(Grade B1/B2)
LOCAL TEMPORARY CONTRACT
Council of Europe Office
Location: Ankara
Job mission
Under the authority of the Head of Office and the supervision of the respective Project management, the Project Assistant carries out multiple assignments to meet the overall and specific objectives for the implementation of a European Union/Council of Europe Joint Programme in the Council of Europe fields of activities, in co-operation with the donors, partners and other stakeholders, and in compliance with the Organisation’s regulations and donor requirements.
Key activities
The Project Assistant performs the following key duties, in close co-operation with the Project team, in accordance with the Organisation’s procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and confidentiality:
- assists in the day-to-day implementation, preparation, organisation and follow-up of the activities of the project, completing all necessary assignments in advance and in a timely manner;
- provides logistical and administrative assistance to the project team, as well as experts and consultants;
- makes practical arrangements connected to project activities (travel, visa requests, accommodation, meeting venue bookings, local transport arrangements, interpretation etc.);
- assists in initiating purchase orders and follows up on payment and reimbursement procedures;
- follows up on any other financial information and documentation to be submitted to headquarters;
- drafts and formats contractual engagements, correspondence, memos and documents;
- organises and keeps project documents and files up to date (activity planning, official reports, expertise and other documents, outgoing and incoming correspondence, contact lists);
- provides inputs into ensuring the visibility of the project, including regular updates of the website and dissemination of visibility materials;
- ensures the circulation of pertinent information and documents among the project team, the Office and headquarters;
- reports to the supervisor on activities in progress and informs of any problems encountered;
- contributes to the efficient functioning of the office, in collaboration with the Head of Office, the Deputy Head of Office and the direct Project management in headquarters;
- carries out other tasks as may be required connected to the project implementation;
- promotes Council of Europe values internally and externally.
Please note that you may be required to perform other duties not listed in the vacancy notice.
Additional information
Employment is offered on an annual basis and is limited to the duration of the projects.
Please note that the remuneration (gross monthly salary) is 7953.91 TRY (grade B1) or 9237.19 TRY (grade B2) depending on your previous professional experience.
The incumbent is expected to establish good working relations with representatives of the government, public authorities and the judiciary. She/he may be required to travel within Turkey and internationally and needs a valid passport with no restrictions for travelling abroad.
Eligibility criteria
This local recruitment procedure is open to applicants already present in Turkey.
Only candidates who we consider best match the eligibility criteria below will be considered for shortlisting.
Qualifications:
- Completed full course of general secondary education, followed by a post-secondary qualification corresponding to a minimum of two years’ studies.
Experience:
- At least three years of relevant professional experience relating to administrative or project implementation support duties or similar.
Language requirements:
- Excellent knowledge of Turkish (mother tongue level);
- Very good knowledge of one of the official languages of the Council of Europe (English);
- Knowledge of the other (French) would be an advantage.
Nationality:
- Nationality of one of the 47 Council of Europe member states.
Age:
- Under 65 years of age at the closing date of the vacancy notice.
Employee Core Values
Council of Europe staff members adhere to the values Professionalism, Integrity and Respect.
Competencies
Essential:
- Professional and technical expertise:
- proven practical knowledge and experience of administrative duties;
- experience in assisting in the organisation of training seminars, conferences, other events;
- ICT skills: sound computer skills of standard tools in office applications (word processing, spreadsheet, databases, presentation software; outlook, internet publications);
- Planning and work organisation
- Analysis and problem solving
- Teamwork and co-operation
- Communication
- Results orientation
- Concern for quality
- Adaptability
Desirable:
- Professional and technical expertise:
- professional experience in the field of project/programme implementation, assistance and co-operation activities;
- experience of working in an international environment;
- Initiative
- Learning and development
- Resilience
For more information, please refer to the Competency Framework of the Council of Europe.
HOW TO APPLY
- To apply please follow this link https://vacanciesinturkey.com/jobs
- To help us track our recruitment effort, please specify (on the application form and in your cover how (vacanciesinturkey.com) you heard about this position.
Applications must be made in English or French using the Council of Europe on-line application system. Applications must be submitted at the latest 23.08.2021 (midnight French time).
Any false statements knowingly made by applicants in their application for employment or at the time of their engagement will result in the termination of their employment by the Council of Europe.
Applications will be examined with regard to the requirements of this vacancy and applicants will be informed in due course of the outcome of your application. This may take some time after the closing date. Preselected candidates may be invited to take written tests before an interview. Written tests may be eliminatory.
In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot therefore accept applications from persons over this age.
The conditions of recruitment and employment which apply are contained in Rule No. 1234 of 15 December 2005 laying down the conditions of recruitment and employment of locally recruited temporary staff members working in Council of Europe Duty Stations located outside of France apply (Link to Rule 1234).
The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.
During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.
The Organisation
The Council of Europe is the continent’s leading organisation in the protection of human rights, democracy and rule of law. It was founded in 1949 in order to promote greater unity between its members and now includes 47 member states, all having signed up to the European Convention on Human Rights.
By Statute, the Council of Europe has two constituent organs: the Committee of Ministers, composed of the member states’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member states. The Commissioner for Human Rights is an independent and impartial institution within the Council of Europe mandated to promote the awareness of and respect for human rights in member states.
The European Court of Human Rights is the judicial body which oversees the implementation of the Convention in the member states. Individuals can bring complaints of human rights violations to the Strasbourg Court once all possibilities of appeal have been exhausted in the member state concerned.