[Erbil,Iraq ]

GLOBAL OBJECTIVE OF THE POSITION:

 

Under the line management of the Finance supervisor based in Erbil, the Capital Finance Officer (Accountancy and cash) is responsible for accountancy tasks and some cash related tasks of the Capital as well as some coordination tasks with the base.

The Capital Finance Officer – Accountancy and cash must keep all data and information strictly confidential, and share it only with the relevant persons needed.

Note that this Term of Reference must remain flexible, to respond to additional tasks or changes as identified by the line manager.

 

RESPONSIBILITIES AND TASKS DESCRIPTION

 

1. Cash and bank Management

• Must comply with the implementation of the cash management policy at base level
• Organize cash withdraws from the bank if needed according to the cash management policy.
• Keep all the money information strictly confidential.
• Under the supervision of the finance supervisor, prepare the country cash request to HQ
• Under the supervision of the finance supervisor, receive and follow up on cash requests sent by each base
• Follow up with the base about all requests and issues regarding opening staff bank accounts
• Ensure all the payments done by bank transfers for the mission: suppliers, salaries etc.

 

2. Accountancy

• Ensure invoices meet internal standards of invoicing (date, Supplier name, address, contact details, quantity, specification, per unit and total price of items, signature and stamp of supplier, should be legible if hand written, translation into English) when recording in the accountancy
• Register all the expenditures in Navision for coordination books
• Ensure all descriptions are as prescribed by required standards in the procedure and are harmonized
• Reconcile books (Navision with Safe book/Cash book for each account) on daily basis and weekly basis as per cash management policy
• Inform line management immediately if there is any difference between books.
• Prepare bank and cash reconciliations for monthly closure of accountancy. The reconciliations must be signed by the Capital Finance Officer – Accountancy and cash and the Finance supervisor
• Receive, check and compile around the 3^rd of every month the documents for monthly accountancy closure from every base. Liaise with the base in case of questions/mistakes with referring to the finance supervisor if issues.
• Receive, check and import the FS sheet of all the bases into Navision for the monthly accountancy closure
• Under the supervision of the finance supervisor, run all the tasks for the monthly accountancy closure

 

3. Archiving, reporting, audit

• Save accountancy data on a weekly basis on an external hard disk or on the server
• Support the cashier to prepare vouchers (print vouchers from Erbil Excel File, stick invoices on the appropriate voucher).
• Support the cashier to ensure that all the required supporting documents are attached with the invoice and notify relevant person in case of any missing document.
• Support the cashier to prepare and follow up with log department the shipping of all supporting documents on a monthly basis to the coordination.

 

4. Others

• Report monthly salary advances of expat to HR Co
• Report consultants’ invoices to HQ
• Report mine action insurance calculations to HQ

 

 

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

 

TIME SCHEDULE:

 

The working hours are the following:

 

Sunday till Thursday, from 8.00 AM to 4:30 PM with 1/2 hour lunch break.  The work duration is fixed but the working hours can vary according to the planning of activities.

 

It can be exceptionally requested to work on Friday or Saturday. In that case a day off is planned before the end of the month.

 

Note that working time can go up to 48 hours per week if it is required by the volume of activities and by the line manager. In that case the overtime will be considered as recovery time to be planned by the line manager before the end of the month.

 

HIERARCHICAL RELATIONSHIP:

 

Base: Erbil with flexibility to visit other bases upon need

 

Line Manager: Finance supervisor

 

Head of Department: Finance Manager

 

 

 

HI POLICIES 

‘’The Employee undertakes to adhere to HI policies which include:

 

• Terms and conditions of engagement (T&C)
• Internal regulation (IR)
• Child protection policy (CPP)
• Protection of beneficiaries from sexual exploitation and abuse (PSEA)
• Antifraud and bribery
• Code of Conduct (CoC)

 

 

 

Required profile

Education: University degree in accounting, business, economics, or finance,

Languages: Arabic, Kurdish, Good level of spoken and written English mandatory (oral and written)

English

Experience: 2 years. Past experience with INGOs is a plus.

 

Skills

• Excellent computing skills in general (Word, Excel, PowerPoint) and Windows mandatory
• Reliable to handle confidential and sensitive information
• Excellent reactivity and flexibility in all circumstances
• High capacity to organize his/her work, and manage priorities
• Strong interpersonal and intercultural skills
• Act as a team player
• A demonstrated commitment to high professional ethical standard

Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities

Interested candidates may please send their CV with cover letter so as to reach on or before

7^th Aug 2021

Only applications completed in accordance with the following instructions will be

Taken into consideration, the others will be rejected automatically.

 

Mentioning clearly in the subject line of your e-mail the reference:

Ref: HI-IRQ-ERB-FINOFF-594

Your application will not be taken into consideration if this information is omitted from the

Subject line of your e-mail

Please address all applications to:

[email protected]

Only shortlisted candidates will be contacted