CRC Administrative Assistant

[Nineveh,Iraq ]

Context/Reporting line:

Under the general guidance of the Head, Returns and Recovery Unit (RRU), the overall supervision of the Programme Coordinator, the administrative supervision of the Head of sub office (HoSO), and the direct supervision of the CRC National Operations Officer, the incumbent will be responsible for assisting programs related to return and recovery under the area of responsibility as below:
Core Functions / Responsibilities
1. Ensure overall activities’ oversight and delivery according to CRC Standard Operating Procedures and Terms of Reference.
2. Manage and coordinate day to day operations in and around the CRC.
3. Support and supervise field assessment teams and focal points.
4. Ensure liaison and coordination with center partners and local authorities based on Steering committee recommendations.
5. Report information on needs raised at the center level to contribute to the development of information materials and information sharing activities.
6. Monitor and report on the accomplishment of the workplan, potential gaps and delays to the Project Officer.
7. Review financial and procurement documents and maintain a filing system for administrative documents.
8. Assist the project officer and M&E in preparation of qualitative and quantitative reports and preparation of recommendations.
9. Communicate and liaise with sub-offices and report to the Project manager.
10. Ensure weekly reporting on activities, progress, and recommendations to the Project Officer.
11. Perform such other duties as may be assigned by the Project manager in the reporting line for this position.

Context/Reporting line:

Under the general guidance of the Head, Returns and Recovery Unit (RRU), the overall supervision of the Programme Coordinator, the administrative supervision of the Head of sub office (HoSO), and the direct supervision of the CRC National Operations Officer, the incumbent will be responsible for assisting programs related to return and recovery under the area of responsibility as below:
Core Functions / Responsibilities
1. Ensure overall activities’ oversight and delivery according to CRC Standard Operating Procedures and Terms of Reference.
2. Manage and coordinate day to day operations in and around the CRC.
3. Support and supervise field assessment teams and focal points.
4. Ensure liaison and coordination with center partners and local authorities based on Steering committee recommendations.
5. Report information on needs raised at the center level to contribute to the development of information materials and information sharing activities.
6. Monitor and report on the accomplishment of the workplan, potential gaps and delays to the Project Officer.
7. Review financial and procurement documents and maintain a filing system for administrative documents.
8. Assist the project officer and M&E in preparation of qualitative and quantitative reports and preparation of recommendations.
9. Communicate and liaise with sub-offices and report to the Project manager.
10. Ensure weekly reporting on activities, progress, and recommendations to the Project Officer.
11. Perform such other duties as may be assigned by the Project manager in the reporting line for this position.

Education:

Bachelor’s Degree in Development Studies, International Relations, Political Science, or other relevant fields from an accredited academic university or institute.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged, as well as the internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, the internal candidates are considered first-tier candidates.

Experience and Skills:
• At least 3 years of work experience in managing and coordinating a community center or working in community engagement or civic engagement mobilization.
• Experience in communicating and working with a wide range of actors, including people of culturally diverse backgrounds, government and authorities, humanitarian actors (UN agencies and NGOs).
• Experience working in development or humanitarian programming (specifically in International or National NGO/UN) is an asset.
• Experience in project coordination an asset.
• High level of computer literacy with specific proficiency in Microsoft applications.
• Reliable, efficiency, high level of professionalism, organizational skills and ability to work under pressure and adhere to strict deadlines.
• Good analytical skills for financial data, strong sense of details and accuracy.
• Ability to prepare clear and concise reports.
• Ability and motivation to travel to communities within governorate on a daily is a must.
• Must be from / live in governorate of operation.

Languages:
• Fluency in English and Arabic is required.

Behavioral Competencies
• Work prioritization and ability to multitask.
• Shares knowledge and experience.
• Positive, constructive attitude.
• Ability to work and act under pressure with discretion in politically sensitive environment with a minimum of comfort.
• Responds positively to critical feedback and differing points of view.
• Ready to work independently, under tight deadlines.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
• Ability to work in a multi-cultural team environment with a positive attitude.
• Highest standards of integrity, discretion and loyalty.
• Strives for supportive working environment and positive working relationship.
• Creates a respectful office environment free

While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.
Interested candidates are invited to submit their applications via this link:

https://jobs.my-soc.org/apply/20211021113740/GNCA35uiI0t8bMzp1k9xhY4XP

In order for an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.