Partnership Intern

[Erbil,Iraq ]

 

PARTNERSHIP INTERN

Partnership Team

Closing date:               – 22 July 2021 Midnight

Announcement date:  – 08 July 2021

Vacancy reference:    – INT7690 Partnership Intern

 

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

 

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

About Oxfam

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

Oxfam in Iraq is working with more than 20 local/national NGOs across the country that had allowed expansion of our geographic and thematic scope and enriched our knowledge of context and dynamics, as well as building and strengthening capacity in local humanitarian leadership (LHL) and working with other local and international actors to transform humanitarian system to be more flexible and agile and be locally led.

Oxfam in Iraq supported 15 local and national partner organizations across five governates (Salahelddin, Anbar, Kirkuk, Ninewa, and Diyala) to build their institutional and thematic capacities through the SIDA funded project “Building local humanitarian leadership (LHL) for effective and efficient humanitarian response” 2018-2021. Oxfam is investing in LHL campaign and network strengthening through projects supported by Oxfam America (project “Aid Hero Campaign) and Wellspring (project “Strengthening LHL network in Iraq). In addition, Oxfam in Iraq is working with number of local and national actors including NGOs, government authorities, women rights organizations, youth and volunteers organizations, and networks etc.

The partnership team leads and facilitates the LHL and transformative partnerships work across different projects and programs in the country and provides support to the Oxfam field offices as well as the partners we work with. The team focuses on the following key objectives:

• To facilitate strengthening of transformative partnerships in Oxfam in Iraq with a focus on equality and diversity
• To uphold the principles of partnerships and commitments in Charter for Change
• To strengthen the local humanitarian leadership among local and national humanitarian actors in Iraq.

Job Purpose

The Partnership intern will lead on liaison and coordination with the different organizations we work with, and actively support transformative partnerships and local humanitarian leadership agenda to be stronger and visible in Iraq. The person will be responsible for effective communications, coordination with partners, coordination with field offices and different departments of Oxfam (e.g. MEAL, Finance, HR etc.), and coordination of capacity strengthening and exchange processes in different projects.

Core Details

Location:	Erbil – Iraq
Salary:	According to Oxfam Iraq Salary Scale for interns
Internal Grade:	Intern
Division	National
Contract type:	Three months
Hours of work:	. 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage
This role reports to:	Partnership Coordinator
Staff reporting to this post:	N/A
Annual budget          for the post:	N/A
Key relationships/ interactions:
Screening checks:	All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.
References:	Should you be successful and not already employed by Oxfam GB, we will require minimum of two references covering five years of employment history.
DBS checks (for roles based in the UK): It is a requirement in the UK for a new DBS check at enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).

 

Key Responsibilities:

• Assist in conducting partner’s assessment and partners mapping.
• Responsible for the management of documentation for partners related activities as per Oxfam standards to make sure is clean, tidy and well organized at all times.
• Assist on mapping for partners in all governorates Oxfam activities cover
• Assist the partnership team in partner assessment visits
• Organize monitoring trips to partners, liaising between technical coordinators, Partnerships team, Programme Management in field offices and partners’ management
• Record and archive minutes of meeting and visit reports to partners and relevant stakeholders
• Collaborate, and follow-up with Oxfam field Programme Managers on recommendations and action points
• Responsible for archiving and documentation of project data. Including creation of adequate tools and uploading it on Box for Management information and review.
• Prepare, keep and update hard copies of partners’ and projects’ files
• Prepare per diem and Transportation Payment sheet for Oxfam trainees.
• Provides general administrative and clerical support including mailing, scanning and photocopying for partnerships team.
• Maintain electronic and hard copy filling system of partnership program Admin related files.
• Assist in resolving any administrative problems and inquiries.
• Assist in preparation of regularly scheduled reports.
• Maintain and update contact lists for partners and trainees.
• Prepare and modify documents including correspondence, reports, drafts memos and emails
• Schedule and coordinate meetings and appointments for partnerships team.
• Make travel and accommodation arrangement for partnerships team in close relation with the Admin Officer and Logistics team in different Oxfam offices in Iraq as necessary.
• Provide general support to visitors and clients.

 

 

PARTNERSHIP INTERN

Partnership Team

Closing date:               – 22 July 2021 Midnight

Announcement date:  – 08 July 2021

Vacancy reference:    – INT7690 Partnership Intern

 

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

 

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

About Oxfam

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

Oxfam in Iraq is working with more than 20 local/national NGOs across the country that had allowed expansion of our geographic and thematic scope and enriched our knowledge of context and dynamics, as well as building and strengthening capacity in local humanitarian leadership (LHL) and working with other local and international actors to transform humanitarian system to be more flexible and agile and be locally led.

Oxfam in Iraq supported 15 local and national partner organizations across five governates (Salahelddin, Anbar, Kirkuk, Ninewa, and Diyala) to build their institutional and thematic capacities through the SIDA funded project “Building local humanitarian leadership (LHL) for effective and efficient humanitarian response” 2018-2021. Oxfam is investing in LHL campaign and network strengthening through projects supported by Oxfam America (project “Aid Hero Campaign) and Wellspring (project “Strengthening LHL network in Iraq). In addition, Oxfam in Iraq is working with number of local and national actors including NGOs, government authorities, women rights organizations, youth and volunteers organizations, and networks etc.

The partnership team leads and facilitates the LHL and transformative partnerships work across different projects and programs in the country and provides support to the Oxfam field offices as well as the partners we work with. The team focuses on the following key objectives:

• To facilitate strengthening of transformative partnerships in Oxfam in Iraq with a focus on equality and diversity
• To uphold the principles of partnerships and commitments in Charter for Change
• To strengthen the local humanitarian leadership among local and national humanitarian actors in Iraq.

Job Purpose

The Partnership intern will lead on liaison and coordination with the different organizations we work with, and actively support transformative partnerships and local humanitarian leadership agenda to be stronger and visible in Iraq. The person will be responsible for effective communications, coordination with partners, coordination with field offices and different departments of Oxfam (e.g. MEAL, Finance, HR etc.), and coordination of capacity strengthening and exchange processes in different projects.

Core Details

Location:	Erbil – Iraq
Salary:	According to Oxfam Iraq Salary Scale for interns
Internal Grade:	Intern
Division	National
Contract type:	Three months
Hours of work:	. 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage
This role reports to:	Partnership Coordinator
Staff reporting to this post:	N/A
Annual budget          for the post:	N/A
Key relationships/ interactions:
Screening checks:	All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.
References:	Should you be successful and not already employed by Oxfam GB, we will require minimum of two references covering five years of employment history.
DBS checks (for roles based in the UK): It is a requirement in the UK for a new DBS check at enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).

 

Key Responsibilities:

• Assist in conducting partner’s assessment and partners mapping.
• Responsible for the management of documentation for partners related activities as per Oxfam standards to make sure is clean, tidy and well organized at all times.
• Assist on mapping for partners in all governorates Oxfam activities cover
• Assist the partnership team in partner assessment visits
• Organize monitoring trips to partners, liaising between technical coordinators, Partnerships team, Programme Management in field offices and partners’ management
• Record and archive minutes of meeting and visit reports to partners and relevant stakeholders
• Collaborate, and follow-up with Oxfam field Programme Managers on recommendations and action points
• Responsible for archiving and documentation of project data. Including creation of adequate tools and uploading it on Box for Management information and review.
• Prepare, keep and update hard copies of partners’ and projects’ files
• Prepare per diem and Transportation Payment sheet for Oxfam trainees.
• Provides general administrative and clerical support including mailing, scanning and photocopying for partnerships team.
• Maintain electronic and hard copy filling system of partnership program Admin related files.
• Assist in resolving any administrative problems and inquiries.
• Assist in preparation of regularly scheduled reports.
• Maintain and update contact lists for partners and trainees.
• Prepare and modify documents including correspondence, reports, drafts memos and emails
• Schedule and coordinate meetings and appointments for partnerships team.
• Make travel and accommodation arrangement for partnerships team in close relation with the Admin Officer and Logistics team in different Oxfam offices in Iraq as necessary.
• Provide general support to visitors and clients.

 

Skills & Experiences

• Ability to work effectively with others, adaptable and flexible.
• Good interpersonal skills and the ability to work sensitively with people from various cultural and social backgrounds.  
• Maximum One year or less of Experience  
• Computer literacy, particularly in Word, Excel, and PowerPoint.
• Willingness to improve planning, coordination, and reporting skills
• Strong communication and interpersonal skills
• Fluency in English, and Arabic/Kurdish, both written and spoken

Commitment to Oxfam values

Kindly note that the selection process will be on a rolling basis. Due to the urgency of the position, Oxfam has reserves the right to recruit a candidate who matches the required profile before the above deadline. 

As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile.  

For more details about this job, please visit the job advert using the below link:

External Web Site: https://jobs.oxfam.org.uk/vacancy/14307/description

 

 

 

 

Qualified female candidates are strongly encouraged to apply