Supply Chain Administrator (Part Time) – Erbil

PURPOSE OF POSITION:

To effectively manage the Supply Chain function in line with World Vision’s procedures in order to support timely implementation of World Vision Programs/Projects that will have the greatest impact on process improvement, simplification, standardization and cost containment thus ensuring the achievement of the Child Well Being Outcomes.

 

MAJOR RESPONSIBILITIES:

Business Requirements

• Understand the department’s business requirements and apply in the day-to-day work.

 

Planning

• Facilitate annual procurement planning sessions with key stakeholders
• 2. Consolidate and report on the Procurement Plans
• 3. Review and update Item Catalog prior to the planning process activity.
• 4. Advise and familiarize Operations with the use of the Item Catalog

 

Strategic Sourcing

• Advise on Market Assessment and Supplier Pre-Qualification process as per the direction from Coordinators and
• Advisors. Sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from Coordinators and Specialist.
• Maintain all supporting documents relating to the Sourcing Events based on the document management supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
• Preparation of Procurement Committee submission documents based on the direction given by the Coordinators / specialists.

 

Supplier Contract and Relationship Management

• Accurately complete the master data management form (contract/supplier/ item register)
• Manage record keeping for all contract-related correspondence and documentation (Master Data Management).
• Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
• Collect feedback on supplier performance as per the established SPM guidelines.

 

Procurement Execution

• Advise on the RFP/RFQ process for spot buys as required
• Liaise with Shared Services & Finance to resolve supplier inquiries
• Release POs to suppliers for spot buys and assigned categories.

 

Data Management, Analysis and Reporting

• Collect and organize data from projects and business units.
• Analyze and check data for accuracy and produce the required reporting output in accordance to the Policies / Procedures & Guidelines as set by WV
• Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
• Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
• Consolidate all findings and convert them into useful formats as provided by SCM Manager

 

Process, Procedure and Policy

• Work with senior SCM teams to manage Internal customer satisfaction
• Collect data to support performance scorecard reporting (i.e. KPIs)

Control and Compliance

• Maintain proper filing and record keeping as per the guidelines set by the management.

 

KNOWLEDGE, SKILLS AND ABILITIES:

• Certification diploma in business management, Accounting / Procurement and logistics
• One year of experience in Procurement and Logistics or Accounting field

 

Work Environment

• The position requires ability and willingness to travel domestically and internationally up to 5% of the time.