Supply Chain Assistant

[Ba’qubah,Iraq ]

Responsibilities:

Procurement:

• Receiving & verifying Purchase Requests from program teams, identification of potential suppliers, receiving quotations from suppliers through a Single Quote or Request for Quotations (RFQ) process, completing RFQ reports, organizing signing of Purchase Orders (contracts) with suppliers, and working with finance team to ensure timely payment to suppliers.
• Ensure all processes are completed in accordance with the DRC Procurement Manual, SOPs, and donor guidelines
• Filing, scanning, and sharing all required documents & procurement/supplier files
• Conduct all duties in accordance with the DRC Code of Conduct and ensure all DRC Suppliers conform with the DRC Code of Ethics
• Follows up in a timely manner with Suppliers for all urgent requirements.
• Provides timely Procurement Reports on Procurement activity to line manager and related programs.

Fleet:

• Responsible for the fleet management for all Diyala vehicles.
• To ensure the cars are in a clean condition on a daily basis.
• Collect vehicles data and complete vehicles monthly reports
• Follow up and maintain Generators fuel consumption through trackers, weekly and monthly report.
• To perform general check up on the cars (engine oil, brake oil, tires pressure, wiper fluid, radiator fluid, etc.) to make sure the car is ready at all times where practicable.
• Develop daily and weekly movement plan.
• Responsible for with the following up Vehicle fuel refilling and maintenance.

Warehousing:

• Support the movement of goods from warehouse(s) to distribution sites.
• Take Monthly inventory of goods in warehouse.
• Ensure the hygiene and cleanliness of warehouse.
• Provide oversight for casual workers.
• Scan delivered items and ensure quality.
• Report damaged or missing commodities to supervisors.
• Work as an active team member to complete team goals.
• Prepare documentation and inventory for audits.

Assets:

• Help ensuring that standard SC asset and inventory management procedures are adhered to
• Assist in maintaining an accurate asset and inventory tracker and supporting field logistics teams to do the same.
• Maintaining sign out sheets for commonly used assets
• Ensuring that all assets are accompanied by accountability forms and users are held accountable for the assets assigned to them
• Tagging of all inventory and assets
• Liaising with procurement on timely repair of assets and inventory item.

Others:

• Responsible for logistical support to the sub-offices at program locations, and to program teams including maintenance & repair, generator functionality & fueling, etc.
• Any other duties as may be assigned by the line manager.
• This job description is not a definitive task list but has been done to clarify the responsibilities of the employee

About you

• Experience and technical competencies: (including years of experience)
• 1 or more years of experience in logistics/ fleet/procurement is preferred
• Experience working with NGOs or humanitarian organizations is a plus
• Must be organized, able to multi-task, flexible, and able to work as a team
• Honesty & integrity are a must
• Strong computer skills including advanced Excel skills.
• Good communication skills written and verballyStrong analytical and communication, negotiation, advocacy and diplomacy skills; effective in representation and liaison with external parties.
• Strategic thinker with the ability to quickly develop good insight and understanding of the political environment of the country.
• Education: (include certificates, licenses etc.)University degree, preferably in social sciences.
• Language : Flunet in English (written and spoken), and arabic.

In this position, you are expected to demonstrate DRC’ five core competencies:  

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 6 months

Band: I

Start date: 1/Dec/2021

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to drc.ngo under Vacancies.

Application process

Interested? Then apply for this position by clicking on the apply button.
All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 21^th Aug 2021

Please note: that given the urgency of vacancy the position may be filled before the due date.

For further information about the Danish Refugee Council, please consult our website drc.ngo.