ASB Project Coordinator Kirkuk

Arbeiter-Samariter-Bund (ASB) – the Workers’ Samaritan Federation – is a German aid and welfare organisation, engaged in areas such as civil protection, rescue services and social welfare services. As a non-political and non-denominational organisation, ASB has, since its foundation in 1888, represented continuity and reliability.

Since August 2014, ASB established its own office in Dohuk and recently implemented projects in the sectors health, WASH, protection and livelihood for IDPs, refugees and host communities, valued at € 20 million.

ASB expanded its presence to all governorate of Iraq, in 2017, opening one office in Baghdad and offices in Anbar and Salah ad-Din governorate, increasing the portfolio of its programs to effectively satisfy the immediate needs of thousands of beneficiaries while responding to the developmental plan of the country.

Funded by the German Development Cooperation (BMZ), the objective of the project “Health Response Strengthening through improvement of the health care system in underserved regions of Kirkuk Governorate, Iraq” (Project No. IRK2105) is to strengthen the national health care system and provision of sufficient and equitable health services to the communities with concentration on health service development.

The incumbent will assist ASB to achieve the project objectives.

Type of contract

Fixed, short Duration

Closing date:

1^st January 2022

Duration

1 year, with the possibility of extention

Duty Station:

Kirkuk governorate

 

Position Title:  ASB Project Coordinator Kirkuk

 

Reporting Relationships:

The ASB Project Coordinator Kirkuk reports to the Health and Protection Program Manager (HPM).

Responsibilities & tasks:

Under direct supervision of Health and Protection Program Manager (HPM), the incumbent is required to achieve the following tasks:

• Coordinate with Health and Protection Program Manager (HPM) to oversee the work and relationships with all international and local stakeholders. This will include establishing and maintaining relationships with community, governmental, and NGOs in the Kirkuk governorate.

• Effectively manage ongoing projects’ activities.
• Represent the project with donors, INGO working groups, UN, relevant local partners and relevant local government and community actors.
• Prepare and/or provide inputs for the timely preparation of high quality donor reports, quarterly performance indicator tracking tables, baseline and final evaluation reports, as well as other reports as needed/required by the local government in together with the HPM & M&E Manager.
• Facilitate and report (weekly, quarterly and annually) on Health & Protection activities, outputs and outcomes in the served communities.
• Review project documentation to ensure project file is complete with all required documentation and is filed per ASB and donor requirements.
• Carry out needs assessment and reviews in communities to determine development interventions that are required.
• Coordinate the preparation of Health & Protection projects plans and budgets within the cluster.
• Ensure availability of qualitative and quantitative Health & Protection data and information for input into ASB reports.
• Build capacity of volunteers, communities, Government partners and other partners in Health & Protection issues.
• Participate in children mapping and monitoring processes in communities to ensure participation of children and their families in health activities.
• Ensure implementation of Audit and Risk Assessment recommendations in Health & Protection projects and their impact.
• Ensure representation of the ASB office at District and Regional events related to Health & Protection where ASB is invited and report on them to the Health and Protection Program Manager.
• Maintains contacts database and arranges meetings with external stakeholders.
• Accompanies and supports the Head of Health Dept. in internal and external meetings and field visits.
• Represents the Health and Protection Program Manager in external and internal meetings.
• Monitors and reports on health-related issues relevant to the activities of the Health Project.
• Gathers and compiles health data and statistics and writes minutes of workshops and meetings.
• Coordination and preparing documentation for the construction of 3 health centres in Kirkuk governorate with DoH, construction companies, HPM and Admin & Finance Manager (AFM).
• Coordination and preparing documentation for purchase of medical equipment and furniture for 3 health centres in Kirkuk governorate with DoH, medical equipment companies, HPM and Admin & Finance Manager (AFM).
• Monitors storage, expiry dates of medical stocks and follows-up on ASB donations (maximum 6 months before expiry dates) in cooperation with the HPM.
• Knows, applies and complies with all the administrative procedures linked to his/her work (financial and HR such as appraisals, time reporting, budget follow up, etc.).
• Prepares adequate administrative and financial documentation necessary for implementation of assigned tasks for approval by the Health and Protection Program Manager and to be forwarded to ASB Admin/Finance department in Duhok.
• Registers and treats information (general and specific) accurately and with confidentiality.
• Support in the development of lessons learned to improve the implementation of program activities.
• Analyzing data outcomes.
• Updating lists and tables on different platforms/software.
• Monitoring daily PHC work and inventory after the opening of the 3 health centers in Kirkuk governorate.
• Acting as ASB Head of Base for Kirkuk governorate. 
• Authorized to drive official ASB project vehicle for project related duties.
• Any other tasks as directed by the Health and Protection Program Manager. 

Arbeiter-Samariter-Bund (ASB) – the Workers’ Samaritan Federation – is a German aid and welfare organisation, engaged in areas such as civil protection, rescue services and social welfare services. As a non-political and non-denominational organisation, ASB has, since its foundation in 1888, represented continuity and reliability.

Since August 2014, ASB established its own office in Dohuk and recently implemented projects in the sectors health, WASH, protection and livelihood for IDPs, refugees and host communities, valued at € 20 million.

ASB expanded its presence to all governorate of Iraq, in 2017, opening one office in Baghdad and offices in Anbar and Salah ad-Din governorate, increasing the portfolio of its programs to effectively satisfy the immediate needs of thousands of beneficiaries while responding to the developmental plan of the country.

Funded by the German Development Cooperation (BMZ), the objective of the project “Health Response Strengthening through improvement of the health care system in underserved regions of Kirkuk Governorate, Iraq” (Project No. IRK2105) is to strengthen the national health care system and provision of sufficient and equitable health services to the communities with concentration on health service development.

The incumbent will assist ASB to achieve the project objectives.

Type of contract

Fixed, short Duration

Closing date:

1^st January 2022

Duration

1 year, with the possibility of extention

Duty Station:

Kirkuk governorate

 

Position Title:  ASB Project Coordinator Kirkuk

 

Reporting Relationships:

The ASB Project Coordinator Kirkuk reports to the Health and Protection Program Manager (HPM).

Responsibilities & tasks:

Under direct supervision of Health and Protection Program Manager (HPM), the incumbent is required to achieve the following tasks:

• Coordinate with Health and Protection Program Manager (HPM) to oversee the work and relationships with all international and local stakeholders. This will include establishing and maintaining relationships with community, governmental, and NGOs in the Kirkuk governorate.

• Effectively manage ongoing projects’ activities.
• Represent the project with donors, INGO working groups, UN, relevant local partners and relevant local government and community actors.
• Prepare and/or provide inputs for the timely preparation of high quality donor reports, quarterly performance indicator tracking tables, baseline and final evaluation reports, as well as other reports as needed/required by the local government in together with the HPM & M&E Manager.
• Facilitate and report (weekly, quarterly and annually) on Health & Protection activities, outputs and outcomes in the served communities.
• Review project documentation to ensure project file is complete with all required documentation and is filed per ASB and donor requirements.
• Carry out needs assessment and reviews in communities to determine development interventions that are required.
• Coordinate the preparation of Health & Protection projects plans and budgets within the cluster.
• Ensure availability of qualitative and quantitative Health & Protection data and information for input into ASB reports.
• Build capacity of volunteers, communities, Government partners and other partners in Health & Protection issues.
• Participate in children mapping and monitoring processes in communities to ensure participation of children and their families in health activities.
• Ensure implementation of Audit and Risk Assessment recommendations in Health & Protection projects and their impact.
• Ensure representation of the ASB office at District and Regional events related to Health & Protection where ASB is invited and report on them to the Health and Protection Program Manager.
• Maintains contacts database and arranges meetings with external stakeholders.
• Accompanies and supports the Head of Health Dept. in internal and external meetings and field visits.
• Represents the Health and Protection Program Manager in external and internal meetings.
• Monitors and reports on health-related issues relevant to the activities of the Health Project.
• Gathers and compiles health data and statistics and writes minutes of workshops and meetings.
• Coordination and preparing documentation for the construction of 3 health centres in Kirkuk governorate with DoH, construction companies, HPM and Admin & Finance Manager (AFM).
• Coordination and preparing documentation for purchase of medical equipment and furniture for 3 health centres in Kirkuk governorate with DoH, medical equipment companies, HPM and Admin & Finance Manager (AFM).
• Monitors storage, expiry dates of medical stocks and follows-up on ASB donations (maximum 6 months before expiry dates) in cooperation with the HPM.
• Knows, applies and complies with all the administrative procedures linked to his/her work (financial and HR such as appraisals, time reporting, budget follow up, etc.).
• Prepares adequate administrative and financial documentation necessary for implementation of assigned tasks for approval by the Health and Protection Program Manager and to be forwarded to ASB Admin/Finance department in Duhok.
• Registers and treats information (general and specific) accurately and with confidentiality.
• Support in the development of lessons learned to improve the implementation of program activities.
• Analyzing data outcomes.
• Updating lists and tables on different platforms/software.
• Monitoring daily PHC work and inventory after the opening of the 3 health centers in Kirkuk governorate.
• Acting as ASB Head of Base for Kirkuk governorate. 
• Authorized to drive official ASB project vehicle for project related duties.
• Any other tasks as directed by the Health and Protection Program Manager. 

Core competences

• Planning and managing projects and activities.
• Innovative and creative thinking.
• Leadership and Team management skills.
• Interpersonal and communication skills.
• Good planning, organizational and time management skills.

 

Minimum required knowledge & experience:

 

• University degree in health-related discipline.
• 5 years’ experience in public health sector or in INGO/NGO in health, and in implementing health programs/projects, coordination and monitoring.
• Good knowledge of health legislations in Iraq, and in coordination and communication with line agencies, Governmental Health institution and NGOs/INGOs.
• Previous experience working in the district and Regions targeted by the project.
• Good computer skills (word, excel, power point).
• Iraqi national (preferable female) with excellent command of written and spoken Arabic & English (from Kirkuk).
• Ability to analyze information, evaluate options and to think and plan strategically.
• Ability to work under stress and within tight deadlines.

 

ASB have zero tolerance for SEA, fraud and corruption, ASB core policy is ruled by the code of conduct, which is obligatory followed by the team, contractors, partners.

Gender Equality: ASB is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.”

Start of work: As soon as possible.

HOW TO APPLY:

Interested applicants must send their most recent CV with a cover letter to [email protected]

Subject line must read: ASB Project Coordinator Kirkuk

Deadline for receiving applications: 5^th December 2021.

Note: Applications not meeting the specified minimum requirements or received after closing date may not be considered. Shortlisted candidates will be contacted for an interview that may include a written test of communication and writing skills.