We are International Business & Technical Consultants, Inc. (IBTCI), a global consulting firm working some of the most complex and impactful development problems worldwide. We work on programs that help government agencies, private companies and donors improve the lives of others. At IBTCI you will be part of an inclusive team that provides expert solutions and advice to understand and address critical problems while giving you opportunities to succeed and grow.
Job Title: Program Associate, CCG
Department/Location: CCG – Vienna, VA (Hybrid format- going to the office once a week until further notice).
Reports To: Practice Director
Type: Regular Full-Time
Classification: Non-exempt
Overview:
The ideal candidate will support the Program Management and Business Development functions at IBTCI. The successful candidate will work as part of a team supporting field offices and corporate headquarters. Must be fluent in English language, both oral and written, have good liaison skills and full proficiency in MS Office suite including Word and PowerPoint. Excellent communications and interpersonal skills are required. Prior work experience in International Development is a plus. This position will be based primarily in our Headquarters in Vienna, Virginia. The Program Associate practice area could change based on company discretion.
Responsibilities:
Essential Duties/Tasks and Responsibilities:
Prepare request forms for consultants and field staff.
Prepare corporate subcontract requests and purchase orders.
Review contracts.
Participate in recruitment of replacement/additional expatriate and local staff.
Lead the logistics and mobilization of staff/consultants, securing necessary documents; coordinating with travel agent on flight and hotel arrangements; ensuring local logistics are provided (which may include working with local administrative support).
Provide support to Programs including qualitative analysis, case study review, literature review, statistical analysis, indicator review, collect and analyze survey data, conduct program-related research, etc.
Support business development efforts including:
Recruitment for proposals,
Proposal management/coordination including deadline enforcement and timeline tracking,
Drafting, editing and formatting requests for information and proposal sections,
Scheduling meetings and conference calls for proposals,
Conducting proposal research as requested.
Potential travel overseas to support business development and/or program management tasks.
Additional Duties/Tasks and Responsibilities:
Maintain and monitor overall program lines of communications.
Coordinate with HR staff to process of personnel forms.
Orient consultant team members to procedures for working with IBTCI.
Edit/format program reports and other documents as needed.
Provide document version control, editing, formatting, and review. Receive and conduct initial review of program invoices & expense reports and submit for approval.
Maintain accurate and comprehensive electronic filing of project files, organized intuitively so others unfamiliar with the project can easily locate desired files.
Other duties as assigned.
Qualifications:
Minimum Requirements:
At least 1 year of work experience.
Previous administrative experience, preferably with a USAID-funded project.
Mastery of word processing, spreadsheets, database use, and presentation software (Microsoft Office).
Experience with using the internet for research purposes.
Oral and written fluency in English required. Knowledge and/or fluency of another language is desired, and in particular Arabic, French, or Spanish.
Preferred Knowledge, Skills and Abilities:
Previous administrative experience, preferably with a USAID-funded project.
Outstanding written and oral communication skills.
Excellent interpersonal skills.
Well-organized, attentive to detail, skilled in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously.
Works well independently and in teams; pro-active in anticipating work requirements and problem solving.
Mastery of word processing, spreadsheets, database use, and presentation software (Microsoft Office); and experience with using the internet for research purposes.
Experience and/or familiarity with international development preferred.
Education: Bachelor’s Degree required, preferably in international affairs, political science, economics, or related field.
Working Environment: Work is performed in a typical corporate office environment.
Physical Requirements: This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.
Supervisory Responsibility: None
Travel: International travel possible and may include travel to fragile and/conflict-prone zones.
Work Authorization: Candidate must be authorized to work in the U.S.A. Visa sponsorship is not available for this position.
About the Organization:
IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building. We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education, energy & Infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients’ missions.
IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at [email protected] (Do not send your resume to this account, for consideration please apply in our career page).
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