Job announcement
Finance Officer
Title of the position: Finance Officer
Work location: Basra
Starting date: A.S.A.P
Fulltime– 10 month’s contract
Summary: Al Khair Humanitarian Organization is a non-governmental organization and non-profit organization based in Maysan province. Al-Khair Humanitarian Organization is currently seeking to appoint a Finance Officer to help and assist its activities through the Qudrat project in cooperation with GIZ – PSD and funded by the Federal Ministry for Economic Cooperation and Development (BMZ) and the European Union (EU).
The project focus on supporting job seekers and returnees and enhancing their qualification and access to employment. The main objective is to improve the access to employment opportunities, particularly in the private sector for job seekers and returnees in Basra and Diwaniya.
Key duties and responsibilities:
The overall responsibility of the finance and administrative officer will be to:
- Ensure compliance and coherence of financial and administrative operations with budgets, policies and procedures
- Ensure timely and accurate practices throughout the accounting process including cash management, payroll, financial disbursements, ledgers etc
- Prepare financial reports to the donor.
Accounting:
- Ensure all cash and bank payments are operated in compliance with donor’s procedures and generally accepted accounting standards
- Prepare vouchers evidencing all payments made and with all pertinent supporting documentation attached and evidencing receipt of all remittances, cash or any other form of credit to the project
- Ensure all payments and related transactions are kept up to date, documented and recorded in accounting system, general ledger and cash book;
- Ensure filling system for all vouchers and documents is maintained properly
- Ensure bank and cash accounts for the project and other advances, receivable and payable accounts are reconciled monthly ;
Finance:
- Ensure compliance and coherence of project implementation with budgets and programme / finance procedures of the donor
- Monitor the financial situation of the project and prepare periodic analyses to ensure that the actual expenditure and the financial plans match and are followed.
- Monitor the expenditures to ensure that project funds are utilized appropriately by the close of the project.
- Monitor and evaluate internal controls in place
- Prepare and certify accurate financial reports for the donor and ensure they are submitted on time to the donor for fund requests
- Monitor the procurement of all goods (materials, supplies, etc) and services (contracts) and ensure completeness of the procurement files, in compliance with Procurement Procedures.
- Obtain approvals from the Director of the oorganization on all procurements and purchases for the projects and for the organization.
Administration:
- Prepare and maintain staff contracts
- Ensure filling system for all employee files and administrative files and documents is maintained properly
- Supervise the staff attendance, travel arrangements and other administrative functions
- Monitor the compliance with the organization administrative procedures and policies
- Drafts routine correspondences, reports, evaluations and justifications as required on general administrative tasks
- Provide orientation and training to the organization staff on cost-effective management.
- Perform other duties as required.
Qualifications:
1- Bachelor’s degree Accounting or banking finance or the equivalent of 3 years of related administrative experience, or equivalent combination of education and experience.
2- High degree of technical competency, attention to detail/accuracy and excellent organization skills required. Ability to work in a fast-paced, high-productivity environment essential.
3-Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange.
4- Very good English and Arabic skills.
Announcement date: 18/11/2021
Deadline for receiving applications: 22/11/2021
Application and CV:
- Those who are interested in applying for this job, who have the required qualifications, should submit their CV to the following address: [email protected]